Every successful business need good accounting record. One accounting software that easily comes to mind is QuickBooks. This software is versatile and suitable for different business types and sizes. However, like every other software, it has a minimum requirement that your laptop must have to be able to run it. If you are searching for a new laptop, you need to bear these minimum requirements in mind.
Thankfully, those requirements aren’t huge. Most laptops on the market at the moment surpass that minimum requirement with ease. But, does that mean you can grab any laptop of your choice? Certainly not! A laptop should be a long-term investment that should meet more than your immediate need—and most of the products on the market cannot guarantee that. Also, the diversity of products can leave you confused on what to buy. After going through thousands of products—some theoretically, others physically—here is our list of best laptops for QuickBooks.
QuickBooks Minimum Requirements
There are two versions of the software; ‘QuickBooks for Desktop’ and ‘QuickBooks Online’. The latter doesn’t need to be installed. All you need is to access the Software as a Service (SAAS) using your web browser. The focus here is QuickBooks for Desktop which you need to download and install on your computer. The minimum requirement in this case are as follows;
- Processor: Intel Core i3
- GPU: Integrated
- RAM: 4GB
- Storage: 128GB SSD or 1TB HDD
- Display: High Definition
- Internet Connectivity: Required
Review of the Best Laptops for QuickBooks
Once you have a laptop that meets the minimum requirement of the software, it should be able to run on it. However, for this review, our aim was not to dwell on the minimum but go a step higher to ensure a seamless accounting experience. All the products were picked based on their strongest feature. Have a look.
Acer Aspire 5 Slim – Best overall
Acer Aspire 5 is an all-rounder and clearly strikes a balance between performance and price. Running on the 10th generation Intel Core i5 with a speed of up to 4.2 GHz, this laptop can easily run various activities like expense tracking, bill management, and accounting on QuickBooks. Also, you will be working on a Full HD widescreen LED-backlit IPS display. This is almost an instant guarantee that you won’t have to deal with watery eyes occasioned by flickers and dull display.
This laptop comes with an 8GB RAM with multitasking ability and a 512GB SSD storage that delivers improved performance as well as gives you ample storage space for your accounting files and multimedia data. The graphics card is the NVIDIA GeForce MX250 with 2GB dedicated memory. If you are a gamer, this is definitely a big plus. In addition to all of these, you will get a battery life of up to 9.5 hours.
Other features that forms the icing on this product include the Wireless Wi-Fi 6 which is based on 802.11ax standard, Acer Color Intelligence which delivers crisp true-to-life colors, Acer BlueLightShield which shields your eyes from blue light, backlit keyboard, and Acer True Harmony for deeper bass and more volume. On the downside, it weighs 5.99 pounds which can be a lot to deal with.
- Comes with NVIDIA GeForce MX250
- Brilliant processor and speed
- Wireless Wi-Fi 6 based on 802.11ax standard
- Acer Color Intelligence and Acer BlueLightShield
- Acer True Harmony
- Large weight may affect use
- Not entirely budget-friendly
Apple MacBook Pro – Best for accountants
If you prefer Mac OS to Windows, Apple MacBook Pro definitely stands out for a number of reasons. It runs on the 8th generation quad-core Intel Core i5 processor with a speed of up to 3.9 GHz. This combines with 8GB Ram to deliver unmatched computing power that will seamlessly handle QuickBooks and other related accounting software. Another feature that stands MacBook out from the regular laptops is the brilliant Retina display with True Tone technology.
The brilliant display is further enhanced by the Intel Iris Plus Graphics 645 that comes with it. Also, the backlit magic keyboard will give you the opportunity to keep working even when the light of your surrounding has dimmed. The keyboard feature a scissor mechanism which is more responsive, comfortable, and quiet making for a smoother typing experience.
In terms of storage, you will get 512GB SSD which is many times faster than HDD. Also, the battery can last up to 10 hours which makes it ideal for those who love to work on the move. The Touch Bar makes shortcut customization easy while the Touch ID provides a biometric layer of protection. MacBook Pro is not for everyone. It is pretty expensive and weighs 3.1 pounds which is a potential source of discomfort.
- Retina display with True Tone technology
- Comes with Intel Iris Plus Graphics 645
- backlit magic keyboard with scissor mechanism
- Up to 10 hours of battery life
- Touch Bar and Touch ID
- Pricey for budget buyers
- Weight is a potential source of problem
Asus VivoBook S14 – Best for accounting Students
Two qualities that should define a laptop for accounting students are affordability and lightweight and the reasons are pretty obvious. Asus VivoBook S14 is able to achieve all of these in addition to offering more. It weighs 3.20 pounds which is just slightly heavy but fair enough to be a student’s companion. It runs on the 8th generation Intel Core i7 with a speed of up to 4.6 GHz. This works synchronously with an 8GB RAM to deliver a fluid multitasking experience.
The most attention-grabbing feature of this laptop is the ScreenPad 2.0. This is an interactive touchscreen that replaces the touchpad. Handy utility apps like QuickBooks can be minimized into the ScreenPad for quick access. Accompanying this is a 14” Full HD main display. The keyboard has a backlight which keeps you running in poorly-lit environments as well as ErgoLift design for improved typing. For storage, you will also get 512GB space.
Asus VivoBook S14 supports biometric login including facial login via IR camera and Windows Hello. By the side, this laptop has multiple ports that makes connecting and sharing of files easier. The graphics card in this case is integrated Intel UHD Graphics 620. Well, there is little downside to this device except you want to make a case for the weight.
- Balance between price and performance
- ScreenPad 2.0 replaces trackpad
- ErgoLift backlit keyboard enhance typing
- Biometric protection
- Weight is a potential source of discomfort
- Dedicated graphics card is preferred to integrated
New Microsoft Surface Pro 7 – Best for accounting majors
Students of accounting majors need a laptop with extreme flexibility—and that is what Microsoft Surface Pro 7 delivers. It has the versatility of a studio and tablet that allows you to type, draw, write, work, or play more naturally. It runs on the 10th generation Intel Core i7 processor which pairs with 16GB RAM to ensure lag-free QuickBooks experience.
The battery can last up to 10.5 hours and it incorporates a quick-charge technology that gives about 80% of battery in just over an hour. You can rev up your experience with the Surface Arc Mouse and Surface Pen which are sold separately. One of the most impressive feature of this laptop is that you can use it in three different modes namely; laptop, studio, and tablet mode.
The new Microsoft Surface Pro 7 weighs 2.45 pounds which is lightweight. The Intel Iris Plus Graphics pairs with a the screen to deliver more than Full HD display. Another feature that should get you excited is the rear 8MP camera. However, the storage space is only 258GB which is potentially insufficient. This laptop doesn’t come cheap but those who can afford it will easily attest that it is the best laptop for accounting.
- Over 10 hours of battery life
- Extremely lightweight
- Display is more than Full HD
- Supports use in four different modes
- Keyboard lacks a backlight
- Storage space is potentially insufficient
Dell Inspiron 7000 – Best 2-in-1 laptop
For students, a 2-in-1 laptop is the new cool and Dell Inspiron 7000 will definitely give you a run for your money. It comes with the 8th generation Intel Core i5 with a speed of up to 3.9 GHz. Also, you will get 8GB RAM which should work perfectly with the processor for a hitch-free experience. The 15.6” screen delivers Full HD IPS, touchscreen, LED-backlit display. For accountants working with QuickBooks, this gives you a flexible data input option.
If movies or songs fill your work breaks then you are in luck because this laptop comes with dual stereo speakers with Waves MaxxAudio. Interestingly, it has a fingerprint reader for biometric protection. The backlit keyboard will ensure accurate data input even when you are working in an environment with poor light.
On the average, the battery should be able to last up to 9 hours. Like most of the laptops in this category, it makes use of Intel UHD Graphics 620. Nevertheless, one major flaw of this device is the large weight. Dell Inspiron 7000 weighs 4.56 pounds and the rear webcam camera is just 1.2MP. Expect grainy pictures when you use this. Storage space is only 256GB which is potentially insufficient too. Still, it stands out among convertible laptops.
- Incorporates Waves MaxxAudio technology
- Fingerprint reader for biometric security
- Up to 9 hours of battery life
- Faster connection ports
- Large weight can limit use
- Storage space is potentially insufficient
- Camera quality is poor
MSI P65 Creator – Best display
The future of display is a 4K UHD display. If you want to prepare for that future now, MSI P65 Creator should be at the top of your list. It boasts of a 15.6” UHD anti-glare Wide View Angle 4K display. This laptop is also VR Ready and primes you for the next big breaks in the world of digital technology. It runs on the 9th generation Intel Core i7 with a speed of up to 4.5 GHz. This works with 32GB RAM to deliver the ultimate computing experience.
MSI P65 Creator makes use of the advanced NVIDIA GeForce RTX 2060 graphics card with 6GB dedicated memory. This makes it possible for you to complete loads of accounting tasks on QuickBooks up to 12x faster. If gaming happen to be the way you spend your leisure times, you have certainly hit a jackpot. Thanks to the aluminum-built chassis, you don’t have to worry so much about durability. With this laptop you will get up to 8 hours of battery life.
This accounting powerhouse boast of 1TB Teton Glacier SSD. Never again will you complain about running out of memory. However, there are few potential setbacks you need to pay attention to before making your purchase. MSI P65 Creator weighs a massive 8.28 pounds. This can limit its use flexibility. Also, the price is not for the fainthearted. Besides these, this is arguably the best laptop for QuickBooks.
- Boasts of UHD anti-glare Wide View Angle 4K display
- Impressive processor and speed
- Massive storage space
- Come with NVIDIA GeForce RTX 2060 graphics card
- Up to 8 hours of battery life
- Highly expensive
- Large weight may limit use flexibility
Flagship Lenovo IdeaPad 330S – Best Budget
We know how frustrating to be unable to get the things that you love simply because you can’t afford it. Well, when it comes to using QuickBooks, Lenovo IdeaPad 330S is one budget-friendly laptop that you can count on. It runs on the 8th generation Intel Core i3 with a speed of up to 2.2 GHz. The screen only supports HD display but it is energy-efficient and has LED backlight.
The RAM size is only 4GB but this should be enough for running QuickBooks without lags. In terms of storage, you will get 128GB SSD. Since SSD has no moving parts, it doesn’t produce noise and lowers heat production as well as how fast the battery drains. It is also many times faster than HDD storage. The graphics card here is the Intel UHD Graphics 6200n-processor.
Like most budget laptops, don’t take your expectations so high or you will be disappointed. In addition to the aforementioned obvious setbacks, this laptop weighs 4.1 pounds which might affect how you will use it. Perhaps, your primary focus and joy should be that you can work with QuickBooks to solve your accounting problems.
- Highly affordable
- Comes with faster SSD storage
- Energy-efficient HD display
- Storage space is potentially insufficient
- Poor processor and RAM
- Display is not Full HD
Asus ZenBook 13 – Best lightweight ultrabook
At just 2.5 pounds, Asus ZenBook 13 is one of the lightest ultrabooks you will encounter. However, the beauty of this laptop goes beyond just the weight. It runs on the powerful 8th generation Intel Core i5 with a speed of up to 3.9 GHz. This works synchronously with an 8GB RAM to give you a smooth multitasking capability. The 512GB SSD storage is large enough to hold all your QuickBooks files and more.
Inasmuch as the screen is just 13.3”, you will get a Wide View Full HD NanoEdge bezel display. This is actually one of the features that adds beauty to this laptop. You will have no problem making Asus ZenBook 13 your travel companion because the battery lasts up to 14 hours. In addition to that, it incorporates a fast-charge technology that gives up to 60% of battery life in 49 minutes.
When it is time for entertainment, the Harman Kardon-Certified Audio that comes with this laptop will give you immersive sound with up to 3.5x volume boost. The light condition of your environment will never deter you from working, thanks to the backlit keyboard. Asus ZenBook 13 is also relatively affordable, leaving you with almost nothing to hate.
- Extremely lightweight
- Harman Kardon-Certified Audio system
- Up to 14 hours of battery life
- Bigger screen size makes work easider
- Accidental damage protection only applies to USA and Canada
Dell Inspiron 15 – Best Dell Laptop for QuickBooks
From the processor to the display, Dell Inspiron 15 has all it takes to successfully run QuickBooks. The design is thin and sleek to meet modern aesthetics. Another captivating feature is the thin bezels which are in tune with modern trends. When it comes to performance, you will get the 10th generation Intel Core i5 with a speed of up to 3.6 GHz and four cores.
To further enhance a smooth accounting experience, Dell Inspiron 15 adds 8GB RAM to this one. The 15.6” screen offer Full HD anti-glare LED-backlit display. These features will helps to lower eye-fatigue which leads to watery eyes. That means you can work for longer hours and stay up to date with your schedules—but that is not all. This laptop comes with 256GB SSD storage which is faster than HDD and more energy efficient.
Thanks to the backlit keyboard, you will be able to work in environments with poor lighting without squinting. It makes use of the Intel UHD Graphics card. Inasmuch as this product is relatively affordable, its 6.02 pounds is something you have to consider before making your purchase. This may be an issue if you work on the go. Besides that, you have a product.
- Backlit keyboard with Full HD display
- SSD storage replaces HDD
- Large weight can limit usage
- Storage space is potentially insufficient
HP Envy 13 – Best touchscreen laptop
There are lots of touchscreen laptops on the market but only a few can match HP Envy. Its 13.3” screen offer 4K IPS micro-edge WLED-backlit display. The screen is covered with Corning Gorilla Glass which offers extra protection to the screen. It has an auto bios recovery and protection which automatically scans the health of your PC and protects against unauthorized access.
It runs on the superfast 8th generation Intel Core i7 processor with a speed of up to 4.6 GHz. This works with 16GB RAM to deliver smooth multitasking capabilities. In terms of storage, HP Envy 13 comes with 512GB SSD which is faster than HDD and has less draining effect on your battery. With this laptop you will get up to 12 hours of battery life. It uses a fast-charge technology that gives you up to 50% charge in 45 minutes.
Other features that you will definitely admire with this product include immersive audio tuned by the experts at Bang & Olufsen, all-metal case built to last, Webcam Kill Switch and fingerprint reader to protect your privacy. It makes use of NVIDIA GeForce MX250 Graphics and is extremely lightweight at 2.6 pounds. However, if you are operating on a low budget, you need to look elsewhere.
- Optimized security features
- Offer 4K IPS micro-edge WLED-backlit display
- Up to 12 hours of battery life
- Immersive sound by Bang & Olufsen
- Comes with NVIDIA GeForce MX250 Graphics
- Extremely lightweight
- Smaller screen can make working more difficult
Buying Guide for the Best Laptop for QuickBooks
QuickBooks is not CPU intensive but when picking a laptop you have to bear in mind that developers upgrade their software frequently and future upgrades may require more computing power. With respect to QuickBooks recommended specs, here are the features you need to pay attention to when buying your laptop.
The processor is by far one of the most useful feature of your laptop. Any software that your processor cannot handle will not work. For QuickBooks, the minimum is Intel Core i3 but we would suggest Intel Core i5 or higher. This is simply because newer processors tend to be more powerful as well as have better processing speed.
The RAM of your laptop works with your processor to ensure smooth running of programs. The size of your RAM will also determine the number of programs that will run at the same time. Different programs will eat into your RAM. Therefore, it is likely that there will not be any point when you will have 4GB free. QuickBooks minimum requirement is 4GB but we would recommend 8GB or higher.
The quality of the display may seem inconsequential but it is actually important. Poor display quality stains your eyes which leads to eye-fatigue or watery eyes. These conditions will make it difficult for you to work for long hours. QuickBooks minimum requirements in this regard is HD but we would highly recommend that you go for at least a Full HD display. With the rapid evolution in computers, 4K is already becoming a trend and you wouldn’t want to be left far behind.
This should not be an issue if you only use your computer at home. However, if you experience frequent power cuts or move around a lot, you need a battery that can last you literarily all day. In this case anything less than 10 hours will be insufficient. However, this is one feature that you can easily ignore if all the other specs are good.
The QuickBooks software should take about 2.5GB of your disc space. However, that size can easily go up depending on the number of files you churn out on a daily basis. Also, it is highly likely that you may want to keep a few movies or songs or podcasts for entertainment. The minimum you should settle for is 128GB SSD but we would recommend at least twice of that.
Ideally, when you are working with a budget of less than $500, you just have to focus on getting a laptop that ticks all the QuickBooks minimum requirements boxes. However, with a budget of up to $800 you can afford to be picky. You can even get a laptop with a dedicated graphics card at this price.
Frequently Asked Questions
- What is the best laptop for QuickBooks?
Acer Aspire 5 Slim is out top pick for anyone who wants to run QuickBooks for various reasons. Go through our review to see its features as well as how they can affect your experience.
- What kind of computer do I need for QuickBooks?
Any computer that meets the minimum requirements for QuickBooks will be able to run the program. However, computers that only stick with the minimum requirements may function with lags or freezing occasionally.
- Can you put QuickBooks on a laptop?
QuickBooks has two versions but QuickBooks Desktop is a version of the software that is available for installation on a laptop. Once you download the software, double click on the executable file and follow the on-screen instruction.
- Can QuickBooks run on a Chromebook?
Chromebooks only accept software designed for ChromeOS. QuickBooks Desktop is basically designed for Windows and MacOs and would not work on a Chromebook. However, you can still use QuickBooks Online on your Chromebook. You have to access the web-based app using your web browser.
- What is the best laptop for bookkeeping?
We have compiled a list of 10 best laptops for QuickBooks based on different parameters. Go through our review and find the one that works best for you.
We would not claim that this is an exhaustive list. However, these are laptops we have tested and trust depending on the pre-stated parameters. There are many more laptops out there that can run QuickBooks and it is perfectly OK to make your own research. That is why we have also provided a buying guide to help you when you want to make your own research. If you find this review helpful, feel free to share with your friends. We will be here to answer all your questions. Good luck!